ACCOUNTS PAYABLE REPRESENTATIVE
Position Summary
Responsible for clerical accounting work involving the preparation, processing, classification, checking, reconciliation and maintenance of financial for reporting accounts and accounting data in a general accounting system.
Essential Responsibilities:
Maintains confidentiality of all privileged information in accordance with established Company policy, State and Federal regulations.
Provides next-level guest service to internal and external guests.
Responsible for creating and fostering an environment of support and motivation for team members.
Maintains confidentiality of all privileged information in accordance with established procedures with company policy and state regulations.
Adheres to all Internal Control Policies and Procedures, Bank Secrecy Act, Title 31 Rules and Regulations, and ensures company accounting procedures and reporting conform to Generally Accepted Accounting Principles (GAAP).
Compiles and maintains vouchers, purchase orders and receivers for all payable systems.
Investigates any questionable invoices and follows up with the vendors and/or departments; including working with vendors, service providers and departments to reconcile.
Prepares and processes accounts payable by keeping track of due date schedule for payments by checks, wire transfers and/or EFT payments by using electronic payment methods.
Prepares all invoices for payment; open, date stamp, distribute incoming mail; prioritize invoices according to cash discount potential and payment terms; review vendor contract/agreements to verify accuracy of invoices, code, verifies and electronically enters accounts payable data.
Processes check requests, match invoices to checks, obtains all approvals for vouchers and checks, distributes checks accordingly, matching voucher and payment posting.
Responds to all vendor inquiries, reconciles vendor statements, researches and corrects discrepancies, assists and prepares for month end closing, accrues invoices, maintains files and documentation thoroughly and accurately in accordance with company policy and Generally Accepted Accounting Principles (GAAP).
Resolves problems that are within the position's scope of authority and recommends courses of action to resolve problems that are beyond the scope of authority to the position’s supervisor. Keeps position supervisor informed of relevant activities.
Ensures compliance with Internal Control Policies and Procedures. Adheres to regulatory, departmental, and company policies in an ethical manner.
Attend required training sessions offered by the Company.
Perform the duties described in compliance with local laws and regulations.
Have knowledge of the ordinances, regulations, laws, policies, and procedures relating to the team member’s department.
Take on and manage various projects as assigned in order to aid in achievement of evolving Company goals and objectives.
Take the necessary steps to ensure minors are not allowed to gamble or loiter in gambling areas, drink alcoholic beverages, or purchase tobacco.
Have knowledge of the ordinances, regulations, laws, policies, and procedures relating to the Team Member’s department.
Have knowledge of the Property’s programs to address problem gaming.
Report any acts of wrongdoing of which the Team Member may have knowledge.
Other duties as assigned.
Position Qualifications:
High School diploma or GED certificate plus two or more completed college accounting courses and two or more years of accounts payable experience working in a financial setting. Combinations of education and experience may be considered.
Required competencies include initiative, time management, decision-making, communication proficiency and organizational skills.
Strong proficiency in Microsoft Office, or equivalent applications and menu-driven programs is required. Knowledgeable in creating spreadsheets or similar data reporting.
Strong oral and written skills.
Must be able to formulate and communicate ideas and to make independent decisions.
Must be able to obtain and maintain all licenses, certifications, and indemnifications requisite to the successful completion of all essential responsibilities.
Must meet or exceed all regulatory conditions stipulated for individuals holding this or similar positions.
Work Environment & Physical Demands: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Email your resume, cover letter and salary expectations to: careers@p2e.com